Educational Tools

David Allen on the Best Software for GTD – Self Improvement Article

Hi Folks,This post is for any of you who have ever asked, “What’s the best software tool with which to do GTD?”I’m still buzzing myself from the recent global GTD Summit in Amsterdam. So many people from around the world; so much positive, supportive energy from everyone to anyone engaged. Wow. Quite a unique experience for me, and from what I’ve heard from all involved.One topic I wanted to address at the Summit was: “Where is the GTD app?” in…

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What Science Says About Stress, Cognition, and Clarity – Self Improvement Article

Your head is a terrible office. Your mind evolved to do incredible stuff—like stay alive in the desert or jungle. In fact, you’re benefiting from its evolved capacities right now: without effort, you recognize patterns and store and retrieve information to make sense of the myriad inputs coming at you twenty-four seven. You can look around and think, “That’s a chair, that’s a computer, that’s a person,” instead of perceiving each as simply multifarious vibrations of light and sound. Computers…

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Building a Productivity Jungle – Getting Things Done® – Self Improvement Article

The GTD Summit kicks off in just seven weeks! We are in the midst of finalizing our program and I am excited to announce that Emily Gregory of VitalSmarts will be joining our incredible lineup. She’s going to be sharing insights on effectively managing 10,000+ people. As well as our stage content, we have been working on an exciting part of the event that we’re calling the “Productivity Jungle.” There you’ll be able to meet 12 curated companies demonstrating their innovative…

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GTD® and Asana® Setup Guide – Self Improvement Article

It’s here! We’re happy to announce our new best-practices guide for implementing GTD with Asana. This Guide will show you how to:– Understand the fundamental GTD best practices– Optimally configure Asana in the way we have found works best for GTD– Integrate your actionable email– Create project and next actions lists in Asana– Create useful reference lists– Use Labels effectively… and more! PDF download Not an Asana user? Check out our full library of expert GTD software guides.   This…

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10 Reasons GTD is Like Karate – Self Improvement Article

For years I have woven the martial arts metaphor in and through my writing, training and coaching about the Getting Things Done® methodology. I had the good fortune to be able to study karate for several years in my twenties, and my familiarity with that field gave me a rich context of images and concepts to draw from. I didn’t fully appreciate, however, much of what getting my black belt gave me until later in life. Over the years I…

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GTD® and Outlook® for Mac 2019 Setup Guide – Self Improvement Article

It’s here! We’re happy to announce our new best-practices guide for implementing GTD with Microsoft Outlook for Mac 2019.® This Guide will show you how to:– Understand the fundamental GTD best practices– Optimally configure Outlook for Mac 2019 in the way we have found works best for GTD– Set up Outlook Tasks for your Projects and Actions– Use the Calendar as a critical foundation for actions– Get email to zero– Create useful reference lists in Notes PDF download Not an…

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GTD and Outlook for Mac 2019 Setup Guide – Self Improvement Article

Date: Thursday, May 30, 2019 by GTD Times Staff It’s here! We’re happy to announce our new best-practices guide for implementing GTD® with Microsoft Outlook® for Mac 2019. This Guide will show you how to:– Understand the fundamental GTD best practices– Optimally configure Outlook® for Mac 2019 in the way we have found works best for GTD– Set up Outlook Tasks for your Projects and Actions– Use the Calendar as a critical foundation for actions– Get email to zero– Create…

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Episode #48: Installing GTD in an Organization – Self Improvement Article

Date: Monday, March 11, 2019 by GTD Times Staff Jason Atwood has built Getting Things Done into his company from the start. Listen as he shares with David Allen about starting Arkus, a Salesforce consulting firm, well after his own GTD practice was on a solid foundation. Beyond encouraging his employees to adopt GTD, he provides them with ongoing tools and support. During the onboarding period, he even meets with new employees to answer questions and refine their GTD implementation.…

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New GTD & Google Apps Setup Guide – Self Improvement Article

Date: Thursday, March 14, 2019 by GTD Times Staff We’ve updated our GTD® & Google® Apps for Desktop Setup Guide to work with the latest versions of Google Tasks™, Google Keep™, Gmail™, and more. If you passed over Google Tasks in the past because of its limited functionality, the new version is much more user-friendly and functional.  Download or see a sample.   This Guide will show you how to:– Understand the fundamental GTD best practices– Optimally configure Google Apps…

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Completing and Creating – Getting Things Done® – Self Improvement Article

Date: Friday, March 15, 2019 by GTD Times Staff Seems that we’re here on the planet to learn about and do two things—complete and create. We are responsible for what we have put into motion on all levels, and we must manage the process of what we are putting into motion every moment. I work with people and organizations about both aspects. Complete means getting control of all those things into which we have invested our attention and commitments. The…

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Closing the Loops on Meeting Notes – Self Improvement Article

I’m often asked about the best practices for taking meeting notes, including how to process them after the meeting. Here are some tips and suggestions that I hope will be useful to you. Capturing ideas, relevant information, etc. during meetings is important so that you don’t have to rely on your brain to remind you about them later. How best to capture that information is purely a personal preference – some people like to use electronic note-taking devices, some people…

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Episode #49: David Allen Talks with Nancy Duarte and Patti Sanchez – Self Improvement Article

Date: Monday, April 15, 2019 by GTD Times Staff Join David Allen for an intriguing discussion about leadership and the architecture of story, with Nancy Duarte and Patti Sanchez. They came to fame when they created the presentations that Al Gore used in speeches for several years before An Inconvenient Truth won the Academy Award for best documentary. Their book is Illuminate, “a road-map to help leaders move people to embrace bold visions and carry them forward.” They describe five…

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10 Reasons GTD is Like Karate – Self Improvement Article

For years I have woven the martial arts metaphor in and through my writing, training and coaching about the Getting Things Done® methodology. I had the good fortune to be able to study karate for several years in my twenties, and my familiarity with that field gave me a rich context of images and concepts to draw from. I didn’t fully appreciate, however, much of what getting my black belt gave me until later in life. Over the years I…

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Technology and Productivity – Getting Things Done® – Self Improvement Article

Date: Thursday, April 18, 2019 by GTD Times Staff How does technology affect your productivity? Despite my thirty-five years of consulting, coaching, and training in hundreds of organizations, I don’t have an easy answer to that question. The digital tools we need and like require more intensive labor than they should. It would be great to have a digital dashboard that integrated all apps, allowed you to manipulate information in a single location, and then sent the revised data back…

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GTD and Asana Setup Guide – Self Improvement Article

Date: Thursday, May 09, 2019 by GTD Times Staff It’s here! We’re happy to announce our new best-practices guide for implementing GTD® with Asana®. This Guide will show you how to:– Understand the fundamental GTD best practices– Optimally configure Asana in the way we have found works best for GTD– Integrate your actionable email– Create project and next actions lists in Asana– Create useful reference lists– Use Labels effectively… and more! PDF download Not an Asana user? Check out our…

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Episode #50: David Allen Talks with Brian Robertson – Self Improvement Article

Date: Wednesday, May 15, 2019 by GTD Times Staff This is a fascinating, wide-ranging conversation between David Allen and Brian Robertson. They discuss how we as humans relate to our own attention, and how the increasing complexity of our work environment has necessitated that we get stuff off our minds. They point out multiple common threads between Getting Things Done for individuals and Holacracy for organizations. They also consider what happens after your personal system and your organization’s system are…

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Building a Productivity Jungle – Getting Things Done® – Self Improvement Article

Date: Monday, May 06, 2019 by GTD Times Staff The GTD® Summit kicks off in just seven weeks! We are in the midst of finalizing our program and I am excited to announce that Emily Gregory of VitalSmarts will be joining our incredible lineup. She’s going to be sharing insights on effectively managing 10,000+ people. As well as our stage content, we have been working on an exciting part of the event that we’re calling the “Productivity Jungle.” There you’ll be…

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Episode #47: David Allen Kicks Off the GTD Summit

Date: Tuesday, January 29, 2019 by GTD Times Staff This episode of our podcast is from David Allen’s opening talk at the GTD Summit in 2009. We’ve just announced the 2019 GTD Summit, and we’d love to see you there. Get all the details at gtdsummit.com.      Subscribe or Download to GTD Podcasts iTunesStitcherLibsynGoogle Play MusicSpotifySoundCloud   (function() { var _fbq = window._fbq || (window._fbq = []); if (!_fbq.loaded) { var fbds =… This is only a snippet…

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Doug’s GTD Story – Getting Things Done®

Date: Tuesday, September 25, 2018 by GTD Times Staff Tell us a little about you and your workMy name is Doug Crane and I am a librarian by profession for over 22 years. I currently have the honor to serve as Director of the Palm Beach County Library System in southeast Florida where I oversee the major executive functions of a busy seventeen-branch public library system.     How did you hear about GTD?Not surprisingly, I found it at the…

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GTD & Nirvana Setup Guide

Date: Wednesday, September 26, 2018 by GTD Times Staff We’re excited to release a guide that many people have requested over the years–GTD & Nirvana. This elegant app, built with GTD in mind, is a great option for managing your lists. This new GTD & Nirvana Guide will show you how to:– Understand the fundamental GTD best practices– Optimally configure Nirvana in the way we have found works best for GTD– Integrate your actionable email– Create project, next actions, waiting…

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Episode #44: GTD for Creative People

Date: Thursday, September 27, 2018 by GTD Times Staff Musician Evan Taubenfeld and entertainment lawyer Danny Passman join David Allen and Coach Kelly Forrister in an inspiring conversation about GTD for creative people. Lots of wonderful nuggets in this episode about finding the creative spark within the structure of a GTD system.   Listen Now—GTD for Creative People    Subscribe or Download to GTD Podcasts iTunesStitcherLibsynGoogle Play MusicSpotifySoundCloud (function() { … This is only a snippet of a Self…

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Getting to inbox zero – Getting Things Done®

Date: Wednesday, October 10, 2018 by GTD Times Staff Question:According to David Allen, we should get clear daily. Does this mean daily inbox zero for email? I feel like if I got to inbox zero daily, especially with email, that’s all I would do.                   Coach Kelly Forrister:Great question. It’s really a balance of every day of the 3 types of work, as described in GTD’s Threefold Nature of Work model: Defining…

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The 2019 GTD® Organizer is now available

Date: Monday, October 29, 2018 by GTD Times Staff What is the GTD Organizer? The 2019 GTD Organizer is an elegant, functional, and complete system, built on the GTD principles. We created it to give people a way to get people up and running with a tool that is completely aligned with GTD. How to Use It The GTD Organizer comes as an editable PDF download that can be used in several effective ways: As a PDF file that you…

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What should you do? – Getting Things Done®

Date: Monday, October 29, 2018 by GTD Times Staff What should you do?  With many choices you are given moment-to-moment, what should you do? There are five steps in the Mastering Workflow model of GTD®: Capture, clarify, organize, reflect, and engage. So which step is most important? How do you decide whether to collect stuff, process an inbox, organize your work, reflect on all of your choices, or just do something? The decision comes back to a key concept in…

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When did email become my job?

Date: Friday, November 02, 2018 by GTD Times Staff Question: At what point did answering e-mail become my job? David Allen: Well, at what point did answering anything—your mail, having conversations in your hallway—become your job? It’s all your job. You just have to decide what your work is. As the late, great Peter Drucker said, that’s your biggest job, to define what your work is. So how do you define what your work is, and therefore should you be…

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